Job Opportunity at Exact Manpower Consulting Ltd, Personal Secretary To Chairman

TITLE: PERSONAL SECRETARY TO CHAIRMAN
GENDER: FEMALE
AGE: 40s
LOCATION: DAR-ES-SALAAM
INDUSTRY: GROUP OF COMPANIES

Job Description:
Personal assistants (PAs) often act as the manager's first point of contact with people from both
inside and outside the organization. Tasks are likely to include:

• Devising and maintaining office systems, including data management and filing;
• Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;
• Screening phone calls, enquiries and requests, and handling them when appropriate;
• Meeting and greeting visitors at all levels of seniority;
• Organizing and maintaining diaries and making appointments;
• Dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
• Carrying out background research and presenting findings;
• Producing documents, briefing papers, reports and presentations;
• Organizing and attending meetings and ensuring the manager is well prepared for meetings;
• Liaising with clients, suppliers and other staff
• And other as assigned or emerged

Requirements and Qualifications:

• Working experience as a PA to top level manager
• Knowledge on computer application: MS office packages
• Fluent in both English and Swahili (Written and oral)
• Should be female in her 40s
• Should have excellent typing skills written and oral Swahili and English
• Excellent in report writing, short hands and report writing
• Excellent customer service

APPLICATION INSTRUCTIONS:
ALL APPLICATIONS (CV- MS-WORD FORMAT ONLY, ACADEMIC CERTIFICATES, AND APPLICATION LETTER) SHOULD BE DIRECTED TO THE DEPARTMENT OF HUMAN RESOURCES. SEND EMAIL TO: recruitment.emcltz@gmail.com.

PLEASE SEND YOUR APPLICATION ONLY ONCE FOR EACH JOB VACANCY AND IF QUALIFIED.ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED NOT LATER THAN ONE WEEK AFTER THE DEADLINE FOR APPLICATION.
ONLY ELECTRONIC APPLICATIONS WILL BE ACCEPTED.
KINDLY READ ALL SPECIFICATIONS BEFORE CALLING.
PHONE: +255(0)785 975 251 (DO NOT CALL PAST 5PM)
*FOREIGN DEGREE HOLDERS SHOULD ATTACH COPY OF CERTIFICATE FROM TCU*
*KINDLY LABEL YOUR DOCUMENTS ACCORDINGLY*
***YOUR ABILITY TO FOLLOW INSTRUCTIONS WILL HIGHLY IMPACT YOUR CHANCES OF BEING
SHORTLISTED***